Week Of January 28th: End of Semester 1

The follow are tips and documentation to help teachers, new and old, with posting grades to student report cards for Semester 1 (SM1), setting up your new classes (SM2) and configuring your gradebooks (SM2).  

There are many helpful document in our TTSD Knowledgebase (KB) to help you through this process. After leveraging these resources, if you are in need of additional support, please place a Tech Request.

Out with Semester 1... 

Elementary School Teachers:

• Elementary - Entering Grades By Class (< Also for PE, Music and EL grade entry)
• Entering Grades By Student

All Elementary Report Card Tips & Documentation

Secondary School Teachers:

• Grade Book End of Term Checklist (Canvas & Synergy)
• Posting Grades for Middle and High School Classes
• Supporting Students Past Term End Dates in Canvas

Bring on Semester 2...

Secondary School Teachers:

• Combining ("Cross Listing") Course Cards
• Canvas: Transition to a New Semester
• Setting up Grade Passback to Sync Canvas Assignments to Synergy
• Canvas - Getting a "Fresh Start" at the Start of a New Quarter (MS)

NOTE: New term Canvas course cards will be available to teachers 7 days prior to the 1st day of SM2 and the day prior to the first day of SM2 for students.

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PROTECT OUR STUDENTS' DATA:  

As you begin Semester 2, make sure you are only using online resources by vendors who have signed contracts with TTSD, committing to keep our student's personal data secure.  To see which apps and Canvas LTI resources you can use, see:

TTSD Digital Resources Menu.

Don't see the app or online tool listed??  Just complete a Digital Resource Request Form to ask for assistance in getting the vendor to commit to keeping our student data safe. 

Technology Update (Week of November 30th)

THIS Weekend = Maintenance: We reserve the first weekend of each month to perform system and network maintenance to ensure the heath and security of our computer systems.

• Please anticipate possible interruptions in service on Sunday, December 8th (email, Synergy access, Google Drive login, etc.)
• Communication will be sent to families/students as well.

Monday, Dec 7th, we will be placing a new security feature when you login to the Employee Portal.  Beginning Monday, login to the Employee Portal will now require two-factor authentication for your security and you will be prompted for a code that will be emailed to you.

• Please review the KB article for step-by-step instruction.

  https://kb.ttsd.k12.or.us/articles/view/859

   

Status Update for Common Apps: Canvas, Meet/Google, Synergy, TTSD WebFilter: As we continue to maintain all systems related to Comprehensive Distance Learning, there are times when systems or services fail or are slow to respond.  

• Please visit the TTSD Knowlegdgebase website (http://kb.ttsd.k12.or.us) for status updates on these popular, widely used apps:
  
  
  
  
  

TWO Weeks of In-Person STAFF Technology Support (M, W, F : 8-11am) @ Hibbard

Hello TTSD Staff,

If you have a question about your TTSD technology-issued device or need to pick up/drop off a device, we are creating times for you to stop by Hibbard Admin Building on M, W, F for two weeks, beginning August 10th through August 21st.  A technician or support person will be available in the Hibbard Board Room from 8-11am. on these 6 dates.  

You will need to:

1. Submit a Tech Request
2. Indicate WHEN you would like to stop by on M, W, F  8-11am on Aug 10, 12, 14, 17, 19 or 21st. 
3. Wait for a confirmation on the date and time from a Technology staff member.
4. When you arrive....
1. Please ensure you are wearing a mask/PPE.
2. Bring your device with you.
3. Sign in at the front desk.
4. Wait outside/in your car for the Technician to call you in (please watch the door).

Thank you for your patience and understanding as we try something new to improve our ability to support you during this time & prepare for fall reopening. 

EMAIL SCAM: "Are you available?"

ALL STAFF:

There are several versions of the "are you available?" email message being sent to TTSD from what looks like your principal, but comes from a NON TTSD staff email account.  Please always:

• Be aware of the SENDER's email address before you respond
• If it seems like an odd request - contact the individual directly (phone, text, start a new email message to them, etc.)
• Purchasing requests via email for gift cards are not allowed.
• If you think that you found spam or a phishing email, please use the "Report spam" button at the top of Gmail.

Update, Week of April 6, 2020

Top Technology Tips for Staff:

1. Work phone numbers now available from HOME.  TTSD staff can now download software that will allow them to call families using their "TTSD phone number".  Please see instructions for Mac and Windows.  If you run into any problems, please submit a Tech Request
   
   
   
   
   
2. Using Google Hangouts Meet a lot these days?  Try installing some extensions to help you customize your browser window, like seeing everyone on the call in Google Hangouts Grid View: GRID VIEW 

EMAIL SCAM: "Are you available?"

All staff:

Please be aware there continue to be email scams targeting our staff.  There are many warning signs to look for in identifying an email scam, including:   

1. Sender's email address that is close to our district email (or just use the name of the individual they are impersonating), but not correct. Please look carefully at the sender's email address. Check with the individual (via phone or face to face, if in question).
2. The grammar in the emails is often not proper English or commonly used phrases.
3. NEVER send money or offer to pay for something for someone, when initiated through email like the one below.

Please pass this information along to your coworkers.

EXAMPLE OF LATEST SCAM TO AVOID - DELETE THIS EMAIL IF YOU RECEIVE IT:

---------- Forwarded message ---------

From: avanvleet@ttsd.k12.or.us <avanfleet.ttsd.k12.or.us@gmail.com> 

Date: Thu, Jan 17, 2019 at 5:20 PM   

Subject: Re: Are you Available ?

are you available?

i will need you to help me get a eBay gift card activated at the store of $100 each in 5 pieces total of $500 I’ll be reimbursing you after the meeting i only need the pictures of the cards with receipt 🧾 you scratch it after the meeting....

It's grading time!

Hello secondary teachers,

Here are some Quick Steps on posting your grades with Standards for Quarter 1:

1 - Identify the reporting standards you have introduced this grading period.

• Check out your Course Reporting Standards HERE >> Scroll down to "Secondary Standards"

2 - Prepare your Grade book (import the reporting standards) for each class:

• "Loading Course Aligned Standards" (Knowledgebase Article)

3 - Attaching Reporting Standards to Assignment/s:

•  "Adding Standards to Assignments & Scoring Assignments" (Knowledgebase Articles)

The end result will display both your class grade, followed by any reporting standard that you have attached to an assignment and scored.

Mac Office 2016 for Staff

Staff,

If Microsoft Office 2011 is missing from your Mac computer, please follow the direction below to download Microsoft Office 2016.

1. Open the Applications folder
2. Launch the Self Service app
3. Locate Microsoft Office 2016 (under Essential Apps) and click Install

Note: 
- You don’t have to login in the Self Service app
- Once you click Install, please leave your laptop on for 10 minutes
- Click Skip Sign In when launching the Microsoft Office app for the first time.

Licensed Laptop Selection Time!

Below you will find the technical specs for each laptop available for Teacher replacement this Spring 2018:


Macintosh Laptop:
MacBook Air
13-inch/1.8GHz
i5 - 5th Gen/8GB/256GB SSD storage/Intel HD Graphics
6000



Windows Laptop:
ThinkPad 13 2nd Gen, Intel Core
i5-7200U-7th Gen (2.50GHz, 3MB) 13.3"
1920x1080 Multitouch, Windows 10 Pro
64, 16.0GB, 1x256GB SSD SATA, Inte l
HD 620, Intel 8265 ac, 720p HD
Camera, 3 Cell Li-Polymer, 3 Year Depot




Macbook Pro (upgrade $460)
13-inch MacBook Pro: 2.3GHz dual-core i5, 256GB
2.3GHz Dual-core Intel Core i5 - 7th Gen
• Intel Iris Plus Graphics 640
• 8GB 2133MHz LPDDR3 SDRAM
• 256GB PCIe-based SSD
• Force Touch Trackpad
• Two Thunderbolt 3 Ports
• Backlit Keyboard

Replacement of Licensed Staff Laptops - Spring 2018

It is time again to upgrade our current licensed staff & administrator laptops (last replacement was Summer 2014). These laptops will be replaced this Spring (May 2018). We will be moving to a 5 year replacement cycle after this replacement.  Next replacement date will be Spring 2023.

Laptop options include:

• Macintosh laptops: 13" Macbook Air
• Windows laptops: 13" Lenovo ThinkPad:
• For those who feel they would benefit from a MacBook Pro, this will be available for an additional cost, paid for by PDF or dept funds.

Please begin organizing and backing up your files.  Below are helpful TTSD IT KnowledgeBase articles and link to the TTSD Tech Blog that will provide you with tips:

• KnowledgeBase Article - Backup and Sync
• TTSD TechBlog

In the next week, you will receive a follow up email with additional laptop details and with a form to complete.  You will only need to complete this form IF you want to:

1. Switch platforms (move from Windows >> Mac or Mac >> Windows), or
2. Upgrade to Macbook Pro laptop ($$)