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Monday, June 8, 2020

End of Year IT Department Warehouse "Fire Sale" for iPad 6 Gen.

We have five "iPad 6 Gen" (last year's model) available at 50% discount

  • Instead of $294, we are offering these last 5 @ $150!  FIRST COME, FIRST SERVED.  To secure your order/purchase, you must work with your bookkeeper to enter a warehouse requisition in Infinite Visions. 

NOTE: The iPad 6 isn't the most current iPad version, but this is a STEAL for an ipad that works with the Apple Pencil!


Possible Jabber Issues this AM

The Technology Department is looking into a possibly issue with Jabber (home/software access to your TTSD phone) this Monday morning.

Tuesday, June 2, 2020

Update, Week of June 1, 2020

TOP TECHNOLOGY TIPS FOR STAFF




  • ALL TEACHERS: Please complete this Classroom Instruction & Technology Tools before June 9th.
    • And... please look for the corresponding student survey with instructions to post in your online classroom.

  • All students in grades K-11 (with exception of 5th grade and 8th grade and students who know they will not be returning to TTSD in the fall) will keep their devices over the summer for continued learning (See TTSD Summer Reading Challenge through SORA).  
    • (incoming) 9th graders will pick up their Chromebooks & 6th graders will pick up their iPads after July 1st. See your school for details on (current) 5th grade and 8th grade device drop off times.





Wednesday, May 27, 2020

Update, Week of May 25, 2020

TOP TECHNOLOGY TIPS FOR STAFF





1. Quarter 4 Report Cards: 

It's about that time of year again - time to post grades! 
 
Elementary school report card window opened this week.  Secondary school grading window opens June 8th.  This year, the process is the same as always, but there are a few modifications due to Distance Learning.  As always, there is a knowledgebase article available to support you during this time.  Specific links to your grade level grade book and grade posting can be found here:





2. Using Grid View in Google Meet these days - and all of a sudden it stopped working correctly?


Grid View has recently updated their extension - you'll need to update it to get it working correctly again. 
 
1. Click on the GRID icon in the upper right corner of your Chrome Browser and select "Please Install Chris Gample's official release..."(bottom)


2. And click on the "Add to Chrome" button














Wednesday, May 13, 2020

EMAIL SCAM: "Are you available?"

ALL STAFF:

There are several versions of the "are you available?" email message being sent to TTSD from what looks like your principal, but comes from a NON TTSD staff email account.  Please always:
  • Be aware of the SENDER's email address before you respond
  • If it seems like an odd request - contact the individual directly (phone, text, start a new email message to them, etc.)
  • Purchasing requests via email for gift cards are not allowed.
  • If you think that you found spam or a phishing email, please use the "Report spam" button at the top of Gmail.

Tuesday, May 12, 2020

TTSD Email Update :: "Delivery Status Notification (Delay)"

Our email archiving system is having some troubles with the amount of emails being sent during a given period of time.  We are working to resolve this issue, but if you see the following message, please note YOUR ORIGINAL EMAIL HAS SUCCESSFULLY BEEN SENT to the recipient. This is only the copy of the email for the archiving system at TTSD that has been delayed.  We are working to get rid of these notices to our users.  No action is required by you.  You may delete these notices.  Thank you.


Monday, May 4, 2020

Update, Week of May 4, 2020

TOP TECHNOLOGY TIPS FOR STAFF


teacher appreciation

Happy Teacher Appreciation Week TTSD Teachers!


AMAZING TTSD TEACHERS!
Look what you accomplished in April 2020:
    • 4800+ GOOGLE Meet VIDEO SESSIONS
    • 3000+ hS students regularly using TTSD chromebooks @ home
    • 7500 ES and MS students regularly using TTSD ipads @ home
    • 403,117 student Google files (107% increase)
    • 2.8M student emails (+70% increase)
    • 2000 active google classrooms, with 10,000+ posts
    • SEESAW: Last week alone per school: 9000 posts, avg. 600 parent visits 


REMOTE LEARNING SUPPORTS:







Wednesday, April 22, 2020

Update, Week of April 20, 2020

TOP TECHNOLOGY TIPS FOR STAFF


1.   Google Meet UPDATE  



    1. By Invitation
      1. Limits both WHO & WHEN Meet link is available
      2. Recording available to all invited guests
    2. Post a URL 
      1. Easy to share link to join (SeeSaw / Google Classroom post).
      2. Must "admit" each attendee outside TTSD staff Google domain. (ie students)
      3. Must "remove" attendees at end of session to prevent rejoining later.
      4. Recording must be intentionally shared.

2.   Refining Your Google Classroom Posts to Easily See Who May Need Support

  • Classwork >> Create -- (1) Assignment, (2) Quiz Assignment, (3) Quiz:  These 3 Google Classroom Classwork posts when used with a "Due Date" are an easy way to see student's work and know who is able to participate in Distance Learning.  The following Classwork events each have a due date feature: 
    • Which allows students to:
      • See the assignment on their Google Calendar
      • Know the timeframe they should be working on an assignment
      • Lists the assignment on their "To Do" list in Google Classroom
      • "Turn In" the assignment to communicate to the teacher they are ready for feedback.
    • And allows teachers to:
      • See a quick tally of who has participated and who has not for easy access to a list of students who may need some support.
      • Review assignments that students have "Turned In" and  
      • Easy access to individual private feedback to each student.
  • Classwork >> Create -- (1) Materials, (2) Assignments without Due Dates: These Google Classroom Classwork posts - "Materials" & skipping the due dates on an assignment, will NOT:
    • Show on Google Calendar
    • Be listed on the Classroom "Upcoming" section as a reminder to students

Additional Google Classroom Tips:





Tuesday, April 14, 2020

Update, Week of April 13, 2020

Top Technology Tips for Staff

IMPORTANT Information for all K-5 Teachers  

As we transition to Distance Learning this week and begin sending instructional materials home to students to use on their iPads, PLEASE make sure all K-5 parents know to take the following steps EACH DAY:

    1. Open the "TTSD Web Filter" app
    2. Sign In with TTSD student account & password
    3. Open Clever  
    4. Open SeeSaw





IMPORTANT Information for All Staff

Parent Help:

Google Hangouts & Other Guidelines for Staff:

Tuesday, April 7, 2020

Update, Week of April 6, 2020

Top Technology Tips for Staff:

  1. Work phone numbers now available from HOME.  TTSD staff can now download software that will allow them to call families using their "TTSD phone number".  Please see instructions for Mac and Windows.  If you run into any problems, please submit a Tech Request



  2. Using Google Hangouts Meet a lot these days?  Try installing some extensions to help you customize your browser window, like seeing everyone on the call in Google Hangouts Grid View: GRID VIEW 

Friday, April 3, 2020

Support for K-5 Parents & Students on TTSD iPads

Support for K-5 Parents & Students on TTSD iPads

Wow! What an exciting week of getting elementary students their iPads so they can continue their learning at home with the tools they are use to at school.  With the rollout of our 5000+ iPads to homes this week, there are a few hiccups and details to share.  Please refer to the following when troubleshooting issues with your child's iPad:

  • Student ipads may be prompted for "Proxy Authentication Required" in a pop-up screen the first time it connects to a new network. Please login with your child's TTSD account.  
  • Please use the "TTSD Web Filter" (app that looks like a lock) daily to log into the TTSD filter.  
  • The second issue we have run into Thursday and Friday is that SOME student accounts in grades K-5 are getting Login Failed.   We hope to have this problem solved by Monday or Tuesday next week. Thank you for your patience.

Thursday, April 2, 2020

April 5th = IT Maintenance "Down Day"


This Sunday, April 5th is our regularly scheduled technology maintenance "down-day."  We reserve the first Sunday of each month for network/system maintenance to avoid interruptions throughout the month.


We always try to keep interruptions to a minimum. Please plan accordingly for potential interruptions to TTSD Wifi, Infinite Visions, email, Google, Synergy and other TTSD systems on Sunday.  

...Susan Barnard & IT Team

Friday, March 27, 2020

Update, Week of March 22nd

Top Technology Status Debrief  (TTSD)
It has been a challenging couple of weeks as school buildings close, At Home (supplemental) learning evolves and we try to find balance during this time.  The resources below are here to support your remote work and continued communication with colleagues & students.


  1. TTSD's Best Practices for Remote Meetings: We are a Google district with many known resources in the Google suite of tools.  We have been using Google Hangouts Meet for numerous years for asynchronous (two-way) discussions with success. Most recently Google has also increased the # of participants to 250 AND has enabled recording of the video meeting - which is helpful for those who cannot attend. YouTube Streaming is a great resources for larger audiences (ie. school communities, announcements/updates, etc.) that does not allow others to participate during the event. For suggestions and support to host remote meetings, please see Best Practices for Remote Meetings.

  2. At Home Learning - As we continue to encourage students and families to engage with At Home learning (http://AtHome.ttsdschools.org), TTSD has provided Supplemental Resources based on playing BINGO each day. There are digital and print resources here.  K-5 devices will be handed out early this next week at each elementary school based on a pre-arranged schedule.

  3. Home 2 Learn - This next week, teachers will be connecting with students to ensure they are well, have access to supplemental activities and can connect to their classroom with either SeeSaw or Google Classroom.  TTSD instructional coaches have provided an excellent support site for teachers who may want some guidance or one-on-one support from an instructional coach.  Please take a look at these teacher resources for guidance and support (http://home2learn.ttsdschools.org). As always, you can call the IT Help Desk at 503-431-4051 between 8am and 3pm, M-F. 

Sunday, March 8, 2020

Update, Week of March 8, 2020

Top Technology Status Debrief  (TTSD)
    classroomseesaw
  1. TTSD has a strong, supportive community. As a result, we are fortunate to have 1:1 technology in our students hands for learning & collaboration.  During this flu and virus season, it's incredibly important for our teachers to ensure continuity of instruction when students miss class due to an illness.  We have two amazing platforms (Google Classroom for grades 6-12 & SeeSaw for grades K-5) to keep students and families seamlessly connected to daily classroom activities. 
    See More. 




  2. SIA Grant application for TTSD goes before the School Board for final approval Monday night, March 9th.  We are excited about the TTSD plan and how it will provide necessary academic resources for students, especially those who been historically underserved, and help support the mental and behavioral health needs of our students.
  3. TTSD officially launched Online Student Registration!  We currently have online registration for incoming kindergarteners (Fall 2020) and will expand to all new students for Fall 2020 in the coming weeks.  Additionally, we are expanding access to ParentVUE to K-5 parents.  We have had over 1100 parents activate their account in the last 7 days! 

Saturday, March 7, 2020

CyberSecurity - stay vigilant as some like to take advantage of situations (ie COVID-19)






Please be aware that some scammers are impersonating World Health Organization emails/accounts during this heightened awareness of viruses. Please see the following article about how to spot a legit World Health Organization email (namely from @who.int). As always, check your source and double-check it against what you know to be correct.

https://www.who.int/about/communications/cyber-security

Just a friendly reminder that the "cyber bad guys" don't rest...


...Susan

Monday, March 2, 2020

How to clean and disinfect keyboards...


There are times when you may want to disinfect a keyboard, especially when using a public computer or one with multiple users. The difficulty in "disinfecting" keyboards is the required dwell time to disinfect isn't possible without damaging the keyboard. "Clorox" wipes generally require 3-5 minutes wet dwell time to disinfect. This amount of time will damage the plastic keyboard/keys. As in all best practices - wash your hands with soap and water for 20 sec after using a shared device and refrain from touching your face until doing so.  

 

Use cleaners [district approved] that are safe to use on plastics. Do NOT use sprays directly on the keyboards; Rather, spray onto the cloth, then wipe

  1. First turn off the computer, unplug the power cord and remove the battery if cleaning a wireless or portable keyboard.
  2. Spray the cleaner onto the cloth - ensure there is no excess liquid on the cloth before using. Don’t allow the liquid from the cloth to remain on the area too long. Using light, gentle strokes, wipe the keyboard. Wipe again with a damp, soft, lint-free cloth, such as microfiber.
  3. Dry with another soft, lint-free cloth.

Thursday, February 27, 2020

Sunday, March 1st = IT Department technology Down Day" (1st Sunday of the month)

This Sunday, March 1st is our regularly scheduled technology maintenance "down-day."  We reserve the first Sunday of each month for network/system maintenance to avoid interruptions throughout the month.


We always try to keep interruptions to a minimum. Please plan accordingly for potential interruptions to TTSD Wifi, Infinite Visions, email, Google, Synergy and other TTSD systems on Sunday.  

...Susan Barnard & IT Team

Thursday, January 30, 2020

Super Bowl Sunday = IT Maintenance Day

Hello TTSD Staff,


This Sunday is our regularly scheduled technology maintenance "down-day" (Sunday, February 2nd).  We reserve the first Sunday of each month for network/system maintenance to avoid interruptions throughout the month.


We always try to keep interruptions to a minimum. Please plan accordingly for potential interruptions to TTSD Wifi, Infinite Visions, email, Google, Synergy and other TTSD systems on Sunday.  

...Susan Barnard & IT Team

End of Year IT Department Warehouse "Fire Sale" for iPad 6 Gen.

We have five "iPad 6 Gen" (last year's model) available at 50% discount Instead of $294, we are offering these last 5 @ $...