AI Guidance for Staff

Staff are prohibited from entering confidential or personally identifiable information (PII) into unapproved AI tools, such as those without approved data privacy agreements. Sharing confidential or personal data with an AI system could violate privacy if not properly disclosed and consented to. 

PII Definition: 

• An individual's name
• The name of family members
• The address of the individual
• A personal identifier, such as a social security number, student/staff number, or biometric record
• Other indirect identifiers, such as a individual's date of birth, place of birth, and mother’s maiden name
• Other information that, alone or in combination, is linked or linkable to a specific student/individual that would allow a reasonable person in the community, who does not have personal knowledge of the relevant circumstances, to identify the individual with reasonable certainty

Summer Update

Google Two-Factor Authentication - "MFA" or "2FA"

• Starting July 8, 2024, all TTSD staff will be required to sign in daily on each device using Google two-factor authentication. This change is part of our initiative to enhance security across our systems, including Synergy, by leveraging Google's robust authentication protocols.
• Tips and Tricks to ease the transition and build a new daily habit:
• Have your phone handy and ready when you sign in to Google
• Create multiple options for receiving your MFA
• SMS/text message
• Google Authentication App
• Call to your TTSD phone extension
• TTSD Knowledge-base Article: TTSD Google Workspace - Two Factor Authentication (2FA)

Synergy "New Gradebook" Rollout for 2024-25

• Starting Fall 2024, the new grade book interface will be the default view when accessing the usual "Grade Book Main" screen.
• KB Article: Synergy "New Grade Book" Overview