AI Guidance for Staff

Staff are prohibited from entering confidential or personally identifiable information (PII) into unapproved AI tools, such as those without approved data privacy agreements. Sharing confidential or personal data with an AI system could violate privacy if not properly disclosed and consented to. 

PII Definition: 

• An individual's name
• The name of family members
• The address of the individual
• A personal identifier, such as a social security number, student/staff number, or biometric record
• Other indirect identifiers, such as a individual's date of birth, place of birth, and mother’s maiden name
• Other information that, alone or in combination, is linked or linkable to a specific student/individual that would allow a reasonable person in the community, who does not have personal knowledge of the relevant circumstances, to identify the individual with reasonable certainty